Conclave Committee Information

Committee interest can be listed as part of your registration, we are hoping to share assignments a couple of weeks before Conclave.  If you have any questions or are interested and didn’t mark anything on your registration you can email jmiles@acacia.org and he will update your registration. 

  1. Budget - Responsible for reviewing the proposed budget, make any amendments or changes to the budget and presenting the budget to the Conclave floor for approval. 

  2. Communication & Branding - To discuss current and future uses of the brand and potentially to even develop items, photos and videos, at Conclave.  

  3. Credentials - Responsible for reviewing the credentials of each delegate, alumnus and undergraduate to the Conclave.  This committee is to determine whether or not each delegate has been duly elected to serve as a Conclave delegate by checking the credential forms against the name(s) of each person registered as a delegate for each chapter.  The committee is then to present their results of the eligibility of chapter delegates to the Conclave.  The committee must also determine which delegations are unable to vote due to a past due balance of $500 or more with the International Headquarters.  The committee will ascertain from the International Treasurer whether any chapters who have past due accounts receivable in excess of $500. 

  4. Good of the Fraternity Alumni - Responsible for reviewing the general operations of the Fraternity, and then make recommendations to the Conclave & Staff about areas of operations which should be looked into or programs which should be investigated which would enhance the fraternity experience for the alumni constituency.  The agenda for this committee is self-generated so members are free to discuss challenges or problems facing fraternity alumni today or in the future.  

  5. Good of the Fraternity Undergrad - Responsible for reviewing the general operations of the Fraternity, and then make recommendations to the Conclave & Staff about areas of operations which should be looked into or programs which should be investigated which would enhance the fraternity experience for the undergraduate constituency.  The agenda for this committee is self-generated so members are free to talk about any challenges or problems with undergraduate fraternity life today and in the future. 

  6. Growth - Focus on how chapters and colonies can improve their recruitment practices and identify future campus and expansion opportunities. 

  7. Jurisprudence - This committee is created by Article 15 of the Laws of Acacia.  The committee is composed of two additional members besides the Judge Advocate who chairs the committee.  These members are appointed by the International President.  All legislative matters are submitted to the committee as required by Article 1-1502 of the Laws of Acacia. 

  8. Nominating - Responsible for setting all guidelines and rules for nominating and electing the new International Council.  This committee is also in charge of running the election and counting votes.  Positions open for election in 2020 are: 1st Vice President, 2nd Vice President, & Undergraduate Counselors (2).  The committee will also determine the nominating process: A) Where nominating petition shall be delivered. B) Deadline for nomination. C) Determine whether Acacian nominated is in good standing with the Fraternity. The formal nomination procedure is: A) One Nominator (2 minutes) B) One Seconding Nominator (2 minutes) C) Nominee (5 minutes) D) Takes a majority vote to get elected.  For the undergraduate position, delegates vote for two.  Low candidate is eliminated until two candidates make a majority. 

  9. Resolutions - Responsible for creating resolutions at the 2020 Conclave.  These resolutions will then be passed on to the voting delegates from each chapter to be voted on during a Conclave Business Session. 

  10. Rules - Empowered to design a set of rules by which Conclave Business Sessions are to be governed.  Possible discussion topics include: Proper use of Robert’s Rules of Order during Business Sessions, Use of the term brother during business sessions.