Conclave FAQ 

 

  1. What are the dates and location of Conclave 2020? 

    • July 29-August 2, 2020 in Phoenix, AZ 

    • Sessions will begin on Wednesday, July 29th at 3:45 pm and conclude around 10 pm on Saturday, August 1st. 

  2. What hotel are we staying at and what is the nightly rate? 

    • Downtown Renaissance Phoenix, you can reserve your room here.

    • 100 N 1ST Street Phoenix, AZ 85004 

    • The rate is $139 plus taxes and fees for either a king of double queen room.

    • All reservations must be placed by July 8, 2020

  3. Where do I register for Conclave? 

    • Registration is being done through the myAcacia portal again this year at acacia.org/myAcacia If you don’t have a log in set up yet, or are having issues logging in, email cvanantwerp@acacia.org and he will assist you in getting access. 

  4. What are the costs of Conclave 2020? 

    • Undergrads are $225 per member, each chapter will be invoiced in March or April 2020 for two attendees, a discount code will be shared to chapters that have paid that invoice. 

    • Alumni & Guests are $250 per person 

    • Friday Scholarship Luncheon Only $75 per person 

    • Saturday Final Banquet Only $125 per person 

  5. What meals are provided as part of Conclave registration? 

    • Friday Lunch & Saturday Dinner are the two full meals provided 

    • All other meals are the responsibility of the attendee 

  6. What’s the schedule of sessions for Conclave? 

    • The schedule will be posted and shared once we have it finalized (estimated by January 1, 2020). 

  7. What is the attire for sessions at Conclave? 

    • All business sessions, Ritual, Friday Luncheon, and the Saturday banquet are all formal dress 

    • All other breakout sessions, speakers, and roundtables require a collared shirt 

  8. What’s the best way to get to Phoenix?

    • Depending on distance from Phoenix, it is up to you whether it would be better to fly or drive. If you are flying you’d be flying into the Phoenix Sky Harbor International Airport, PHX.

  9. If I fly to Phoenix how do I get to the hotel from the airport?

    • Valley Metro Rail is $4 per person for an all-day pass, or $2 for 1-way ride

      • More information and route details can be found here: https://www.valleymetro.org/getting-tofrom-airports

      • There is a stop across the street from the hotel it is the Washington/Central Ave stop

      • It is about a 20 minute ride from the 44th St/Washington stop by PHX to the Washington/Central Ave stop

    • You can rent a car if you are needing to be able to get around Phoenix if you’re doing any site seeing

    • There are also Uber & Lyft available as well

  10. If I drive to Phoenix how much is parking at the hotel?

    • The hotel only has Valet parking and it is $20 per day.

  11. What is expected of undergraduate attendees?

    • Attend all sessions and arrive on time

    • Be an active participant in conversations

    • Represent your chapter well - both inside and outside of the hotel

    • To follow all Acacia Risk Management Standards

    • To take the information you gain back to your chapter to improve it further

  12. I hear that members are able to express interest in being on a Conclave Committee, what does each committee do?