Officer Resources

This page is constantly being updated with new resources, please check back later for additional resources. If there is a resource that would be helpful, please submit a request (with detailed description) to communications@acacia.org.

If you are looking for the OneDrive folder with all of our chapter resources, please contact your Chapter’s Success Coach or send a request to communications@acacia.org.

Click here to view additional Chapter Resources by category

Chapter Council

The Chapter Council leads the Active Chapter and is comprised of the principal officers

• Chapter Council Organization Chart

• Laws of Acacia

• Purchase Officer Robes and Ritual Regalia

• Reporting New Members via ChapterBuilder

• Acacia Financial Obligations - Fall 2023 (updated as of 8/17/2023)

• Medical Good Samaritan Policy

• Funding for Educational & Leadership Events Flyer

• Chapter Facility

  • Chapter House Move-In Checklist for Members

  • Housing Presentation Template

Venerable Dean

The Venerable Dean is the President of the Chapter. He is responsible for the overall success of the chapter and serves as a liaison between the International Headquarters and the Active Chapter.

• Venerable Dean Gold Book

• Laws of Acacia

• Incident Reporting Form

• Incident Action Plan

• Meeting Resources

  • How to Have Successful Meetings

  • Robert’s Rules of Order Summary

  • Utilizing an Agenda

  • Chapter Meeting Agenda Template

  • Chapter Meeting PowerPoint Template

  • Chapter Council/Executive Board Agenda Template

• Reporting New Members via ChapterBuilder

Senior Dean

The Senior Dean serves as the Internal Vice-President and is responsible for Membership Education.

• Senior Dean Gold Book

• Pledge Education & Ritual Exemplification Information

  • Pathway Program Facilitator Guide

  • Pathway Program Pledge Manual

  • Online Pledge Education Facilitation Guide

  • Purchase Officer Robes and Ritual Regalia

  • Reporting New Members via ChapterBuilder

  • Big Brother and Mentor Program Education

• Cornerstones Information

  • Cornerstones Chairman Guide

  • Cornerstones Program Guide

  • Cornerstones Personal Development Plan (PDP)

  • Cornerstones Start of Semester Form

  • Mentor and Mentee Weekly Form

  • Cornerstones Monthly Report

  • Cornerstones End of Semester Report

  • Contact your Chapter Success Coach for example Pledge Education manuals and templates

• Tightrope Information

  • Tightrope Info Sheet

  • Tightrope Login Instructions

  • Tightrope Course Status Instructions

Junior Dean

The Junior Dean serves as the External Vice-President and Social Chair for the chapter.

• Junior Dean Gold Book

• Acacia Brand Guide

• CrowdChange Website

• Event Planning Guide (Holmes-Murphy Resource)

• Planning a Virtual Founders’ Day

• Organization Names and Founding Dates Template

• Human Service

  • Acacia Claus

  • Shriners Hospital for Children

  • Seven Days of Service

• Risk Management

  • 2022-2023 General Liability Claims Manual

  • Health & Safety Standards

  • Holmes Murphy Prevention Plan

  • Holmes Murphy What Constitutes an Event

  • Building A Guest List

  • Event Monitor Resource

Secretary

The Secretary ensures that the chapter and chapter leadership stays organized and manages the communication within and without the chapter.

• Secretary Gold Book

• Acacia Brand Guide

• The Triad, Acacia Fraternity’s magazine

• HQ eNewsletter Program

• Laws of Acacia

• Meeting Resources

  • Sample Roster and Attendance Records

  • Chapter Meeting Agenda Template

  • Chapter Meeting PowerPoint Template

  • Chapter Council/Executive Board Agenda Template

  • Robert’s Rules of Order Summary

• OmegaFi How-Tos

  • Acacia New Member and Initiation Reporting

  • Acacia Officer Updates

  • How-To Guide for Updating Rosters and Processing Graduations

  • OmegaFi Help Desk

  • Reporting New Members via ChapterBuilder

• Chapter Reporting

  • How do I submit chapter reporting?

  • Required Submissions List

  • Awards Priority Category Items

Treasurer

The Treasurer is responsible for the financial stewardship of the chapter.

• Treasurer Gold Book

• Budgets

  • Budget Mind Joggers

  • Finance Management Tips

  • Prepare Proposed Executive Council Budget

  • Budget Template

• Dues Transparency

  • Acacia Financial Obligations - Fall 2023 (updated as of 8/17/2023)

  • New Member Contract Example

  • Parent Letter Example

• Collecting Dues & Financial Delinquency

  • Collections Recommendations

  • Payment Plan Example 1

  • Payment Plan Example 2

  • Inactive Members-Outstanding Dues Letter Example

  • Acacia Fraternity Financial Collections Policy

• OmegaFi

  • Acacia New Member and Initiation Reporting

  • Acacia Officer Updates

  • How-To Guide for Updating Rosters and Processing Graduations

  • OmegaFi Help Desk

  • Reporting New Members via ChapterBuilder

  • Membership Contract & Refunds Template

  • OmegaFi Fees Information and E-Check Payment Instructions

• Fundraising

  • Successful Elements of Fundraising

  • Event Planning Guide

• Taxes and Employees

  • Taxes Blueprints

• Webinars

  • Treasurer Webinar #1: Covers transparency, billing cycles, billing groups, typical mistakes, and collecting on inactive billing records

  • Treasurer Webinar #2: Covers budgeting, using a template to budget, and helpful OmegaFi forms/downloadable reports

Recruitment Chair

The Recruitment Chair oversees the recruitment of new members into the chapter.

• Recruitment Chair Gold Book

• Membership Recruitment Gold Book

• Phired Up Resources

• Reporting New Members via ChapterBuilder

• Scholarship Recruitment Gold Book

• Scholarship Recruitment Editable Resources

Risk Manager

The Risk Manager serves as the Internal Vice-President and is responsible for Membership Education.

• Risk Manager Gold Book

• 2022-2023 General Liability Claims Manual

• Event Planning Guide (Holmes-Murphy Resource)

• Additional Insured Request Form

• Athletic Event Participation Waiver

• Fraternal Property Management Association-Property Insurance Application

• Incident Reporting Form

• Incident Action Plan

• Special Event Checklist

• Three Deadly Nights

• Party Themes

Chapter Advisory Team

• Advisor Resources